2008 Policy Book Now Available

 Reviewing the association's finances.

The responsibilities of the Finance Committee are to:

• Review the financial affairs of the association

• Make recommendations on the budget, assessment of dues and disbursement of funds to the association and as necessary the executive committee

• Hold meetings before and during the annual meeting of the association

2008 Committee Members

• Jimmy  Mason (Hertford), Chair

• C. A. "Doc" Buckner (McDowell), Vice-Chair

• Brenda Williams (Chatham), Recorder

Resource Contacts

• Davis Ferguson    Division of Soil and Water Conservation

• Greg Walker          USDA, Natural Resources Conservation Service

• Debbie Clayton     NC District Employees' Association

Action Items  * Action items #1 and #2 are the top two priorities of this committee. 

1.      The Finance Committee recommends the Subcommittee appointed by the President continue to look at options to raise money for the State Association.  2006 

2.      The State Association provide financial support for the 2009 National Envirothon by budgeting $1,000.00 each of the next four years for the 2009 Canon National Envirothon Competition. 2006

3.         The Finance Committee requests the President of the Association to write a letter of condolences and appreciation to the family of Braxton Pittman for the many years of services rendered to the Association and the Finance Committee.  2008

Policies & Positions 

1.             The Association will operate in 2008 by paying dues as assessed.  The following dues assessment will be used to fund the Association's budget: Base dues $150 per county, plus $1.00 for each 1,000 population, and $1.50 for each 10,000 acres per county effective fiscal year 2008.  The Association Treasurer will use the most recent estimate of census data to determine population.  An updated assessment will be done every five years thereafter using January 1996 as the base date.  2008  

2.             The Association shall contribute an amount not to exceed $1,000 to the host District and/or County in paying itemized expenses of the N.C. Association of Future Farmers of America to conduct an annual statewide land-judging contest. 2003 

3.             The Association endorses the selection of an outside auditor to be hired to audit the financial records of the Association.  The books will be closed on November 30 and audited as soon as possible thereafter and reported to the Association. 2003 

4.             The Association encourages gifts and contributions to the Association Endowment Fund with interest income used to help defray expenses of the Association.  Should the Association be dissolved, the Executive Committee shall place all remaining funds of the Assoc. Endowment Fund with the Hugh Hammond Bennett Chapter of the Soil and Water Conservation Society. 2003  

5.             The Association recommends that Supervisors who are requested to attend meetings called by the Association or government agencies pertaining to Association business be reimbursed mileage at $0.40 per mile rate.  If overnight lodging is required, lodging and meals will be reimbursed at actual cost not to exceed the State rate.  Receipts are required. 2008  

6.             The Association adopts the Finance Committee recommendation that the Association provide funds for travel expenses for the following meetings: National and Southeastern Meetings $11,600 to be divided $6,000 for the National meeting and $5,600 for the Southeastern Meeting. 2006   

7.             The Association will be responsible for rooms and banquet costs to defray Conservation Farm Family expenses to attend the annual meeting.  The Area/District will be responsible for all other expenses. 2003 

8.             The Association will provide $1,200 to help cover costs of sending the North Carolina Envirothon Committee Chairman, or his designee (giving supervisors first priority) to two National Envirothon Committee Meetings. 2003 

9.             In the case of death of any past or present supervisor, the Association will send a memorial of $50.00 to the endowment fund. 2003 

10.         The Finance Committee recommends that the Association raise the annual meeting registration fee $5.00 per year beginning in 2008, until it reaches $100.00. 2007 

11.        a.        There will be a $30.00 differential between early registration and registration at the door.  (An attendee saves $30.00 by registering early.)  The State Association Executive Committee will set the registration deadline each year. 

b.      The Finance Committee will give no refunds of Annual Meeting Registration fees after the Wednesday prior to the start of the Annual Meeting without special approval.  2005

12.        Special requests for approval of refunds must be presented to the State Association Executive Committee.  Approval or disapproval of such special requests or emergency situations is solely at the discretion of the State Association Executive Committee. 2005